E-Office

Convert a document to Office Word 2007

  1. Click the Microsoft Office Button , and then click Convert.
  2. In the Microsoft Office Word dialog box, click OK.
  3. Do one of the following:
  • To replace the original file with a file in the Office Word 2007 file format, click the Microsoft Office Button , and then click Save.
  • To save the original document in its original file format and create another document in the Office Word 2007 file format, click the Microsoft Office Button, click Save As, and then type a new name for the file.

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Work in Compatibility Mode

When you open a Word 97–2003 document in Office Word 2007, Compatibility Mode is turned on, and you see Compatibility Mode in the title bar of the document window. In Compatibility Mode, you can open, edit, and save Word 97–2003 documents but you won't be able to use any of the new Office Word 2007 features.

Document elements that behave differently in Compatibility Mode
The following elements will be permanently changed when you are working in Compatibility Mode, and you cannot convert them to Office Word 2007 elements even if you convert your document later.
Office Word 2007 element : Behavior in Compatibility Mode
Heading and body fonts : Converted to static formatting.
Relative text boxes : Converted to absolute positions.
Margins : Converted to absolute tabs.
Bibliography : Converted to static text.
Citations : Converted to static text.
Placeholder text in citations: Converted to static text.
Placeholder text in content controls : Converted to static text.
Themes Permanently : converted to styles. If the file is later opened in Office Word 2007, you cannot automatically change the style by using themes.
Theme colors Permanently : converted to styles. If the file is later opened in Office Word 2007, you cannot automatically change the style by using theme colors.
Theme fonts Permanently : converted to styles. If the file is later opened in Office Word 2007, you cannot automatically change the style by using theme fonts.
Theme effects Permanently : converted to styles. If the file is later opened in Office Word 2007, you cannot automatically change the style by using theme effects.
Content controls Permanently : converted to static text.

The following document elements will be changed when you are working in Compatibility Mode, but you can convert them to Office Word 2007 elements if you convert your document later.

Office Word 2007 element : Behavior in Compatibility Mode
Office Art : Only a limited set of diagram types is available..
Diagrams : Converted to images that cannot be edited.
Equations : Become graphics and cannot be changed.

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Use Word 2007 to open documents created in previous versions of Word

When you open a document in Microsoft Office Word 2007 that was created in Microsoft Office Word 2003, Word 2002, or Word 2000, Compatibility Mode is turned on, and you see Compatibility Mode in the title bar of the document window. Compatibility Mode ensures that no new or enhanced features in Office Word 2007 are available while you are working with a document, so that people who are using previous versions of Word will have full editing capabilities.
You can work in Compatibility Mode or you can convert your document to the Office Word 2007 file format. Converting your document allows you to access the new and enhanced features in Office Word 2007. However, people who are using previous versions of Word may be prevented from or have difficulty editing certain portions of the document that were created by using new or enhanced features in Office Word 2007.

Note : The File menu has been replaced with the Microsoft Office Button

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Check a workbook for compatibility with earlier versions of Excel

To ensure that a Microsoft Office Excel 2007 workbook does not have compatibility issues that cause a significant loss of functionality or a minor loss of fidelity in an earlier version of Excel, you can run the Compatibility Checker. The Compatibility Checker finds any potential compatibility issues and helps you create a report so that you can resolve them.
Important When you work on a workbook in Compatibility Mode, where the workbook is in Excel 97-2003 Binary file format (BIFF8) instead of the new Office Excel 2007 XML-based file format (.xlsx), the Compatibility Checker is automatically run when you save a workbook.
  • In Office Excel 2007, open the workbook that you want to check for compatibility. How to open a workbook
  • Click Microsoft Office Button , and then click Open.
  • Click Microsoft Office Button , click Prepare, and then click Run Compatibility Checker.
  • To check the workbook for compatibility every time that you save it, select the Check compatibility when saving this workbook check box.
  • To create a report in a separate worksheet of all the issues that are listed in the Summary box, click Copy to New Sheet.
  • Tip If available, you can click Fix to resolve simple issues. For more complex issues, click Help for more information.

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File formats that are not supported in Excel

If the file format that you want to use is not supported in Excel, you can try the following:
  1. Search the World Wide Web (WWW) for a company that makes file format converters for file formats that are not supported in Excel.
  2. Save to a file format that another program supports. For example, you may want to import your spreadsheet into another program that does not support the Excel file format. But the other program may be able to import another supported file format, such as an XML spreadsheet or a text file format. In this case, you can save your workbook to the XML spreadsheet format, and then from the other program, import the XML file.
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Clipboard formats

You can paste data from the Microsoft Office Clipboard into Excel by using the Paste or Paste Special command (Home tab, Clipboard group, Paste button) if the Office Clipboard data is in one of the following formats.

Picture (.wmf or .emf) : Pictures in Windows Metafile Format (WMF) or Windows Enhanced Metafile Format (EMF).
Note : If you copy a Windows metafile picture from another program, Excel pastes the picture as an enhanced metafile.

Bitmap (.bmp) : Pictures stored in Bitmap format (BMP).
Microsoft Excel file formats (.xls) : Binary file formats for Excel versions 5.0/95 (BIFF5), Excel 97-2003 (BIFF8), and Office Excel 2007 (BIFF12).
SYLK (.slk) : Symbolic Link Format.
DIF (.dif) Data Interchange Format.
Text (tab-delimited) (.txt) Tab-separated text format.
CSV (Comma-delimited) (.csv) Comma-separated values format.
Formatted text (Space-delimited) (.rtf): Rich Text Format (RTF). Only from Excel.
Embedded object (.gif, .jpg, .doc, .xls, or .bmp) : Microsoft Excel objects, objects from properly registered programs that support OLE (OLE: A program-integration technology that you can use to share information between programs. All Office programs support OLE, so you can share information through linked and embedded objects.) 2.0 (OwnerLink (OwnerLink: An OLE data format that describes an embedded object, identifying the class, document name, and name of an object. Each of these data items is a null-terminated string.)), and Picture or another presentation format.
Linked object (.gif, .jpg, .doc, .xls, or .bmp) : OwnerLink, ObjectLink (ObjectLink: An OLE data format that describes a linked object, identifying the class, document name, and name of an object. Each of these data items is a null-terminated string.), Link, Picture, or other format.
Office drawing object (.emf) : Office drawing object format or Picture (Windows enhanced metafile format, EMF).
Text (.txt) : Display Text, OEM Text.
HTML (.htm) : Hypertext Markup Language.

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Other formats

Quattro Pro 5.0 (Win) (.wb1): Quattro Pro version 5.0 for Windows. You can open Quattro Pro files in Excel by using a converter. You cannot save an Excel file to Quattro Pro format.
Quattro Pro 7.0 (Win) (.wb3) :Quattro Pro version 7.0 for Windows. You can open Quattro Pro files in Excel by using a converter. You cannot save an Excel file to Quattro Pro format.

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Text formats

Formatted Text (Space-delimited) (.prn) : Lotus space-delimited format. Saves only the active sheet.
Text (Tab-delimited) (.txt) : Saves a workbook as a tab-delimited text file for use on another Microsoft Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
Text (Macintosh) (.txt) : Saves a workbook as a tab-delimited text file for use on the Macintosh operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
Text (MS-DOS) (.txt) : Saves a workbook as a tab-delimited text file for use on the MS-DOS operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
Unicode Text (.txt) : Saves a workbook as Unicode text, a character encoding standard that was developed by the Unicode Consortium.
CSV (comma delimited) (.csv) : Saves a workbook as a comma-delimited text file for use on another Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
CSV (Macintosh) (.csv) : Saves a workbook as a comma-delimited text file for use on the Macintosh operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
CSV (MS-DOS) (.csv) : Saves a workbook as a comma-delimited text file for use on the MS-DOS operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
DIF (.dif) : Data Interchange Format. Saves only the active sheet.
SYLK (.slk) : Symbolic Link Format. Saves only the active sheet.

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Excel formats

Excel Workbook (xlsx) : The default Office Excel 2007 XML-based file format. Cannot store VBA macro code or Microsoft Office Excel 4.0 macro sheets (.xlm).
Excel Workbook (code) (xlsm) : The Office Excel 2007 XML-based and macro-enabled file format. Stores VBA macro code or Excel 4.0 macro sheets (.xlm).
Excel Binary Workbook (xlsb) : The Office Excel 2007 Binary file format (BIFF12).
Template .xltx The default Office Excel 2007 file format for an Excel template. Cannot store VBA macro code or Excel 4.0 macro sheets (.xlm).
Template (code) (xltxm) : The Office Excel 2007 macro-enabled file format for an Excel template. Stores VBA macro code or Excel 4.0 macro sheets (.xlm).
Excel 97- Excel 2003 Workbook (xls): The Excel 97 - Excel 2003 Binary file format (BIFF8).
Excel 97- Excel 2003 Template (xlt):The Excel 97 - Excel 2003 Binary file format (BIFF8) for an Excel template.
Microsoft Excel 5.0/95 Workbook (xls) : The Excel 5.0/95 Binary file format (BIFF5).
XML Spreadsheet 2003 (xml) : XML Spreadsheet 2003 file format (XMLSS).
XML Data (xml) : XML Data format.
Excel Add-In (xlam) : The Office Excel 2007 XML-based and macro-enabled Add-In, a supplemental program that is designed to run additional code. Supports the use of VBA projects and Excel 4.0 macro sheets (.xlm).

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File formats that are supported in Excel

You can save a Microsoft Office Excel 2007 file in another file format by clicking Microsoft Office Button , and then Save As. The file formats that are available in the Save As dialog box vary, depending on what type of sheet is active (a worksheet, chart sheet, or other type of sheet).
You can open a file that was created in another file format (in an earlier version of Microsoft Office Excel or in another program) by clicking Microsoft Office Button , and then Open. You will be prompted to save it to an Office Excel 2007 format, unless you open a workbook that is shared. For files that were created in an earlier version of Excel, you have the option to keep the original format.

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Search for updates, templates, or training

To locate updates, templates, or training, you must be connected to the Internet.

  • In the Help window, under More on Office Online, click the option you want.

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Switch between online and offline Help

The Connection Status menu in the lower-right corner of the Help window indicates whether you are looking at Help online or offline.

Connect to Office Online from the Help window
  1. Do one of the following, depending on whether you are currently connected to the Internet or offline:
    • To see Help on Office Online, on the Connection Status menu in the lower-right corner of the Help window, click Show content from Office Online.
    • To see Help on your computer, on the Connection Status menu in the lower-right corner, click Show content only from this computer.

    This setting is retained after you close the Help window. The next time you open Help, the offline or connected status is the same as you left it.

  2. Type keywords in the search criteria list, and then click Search Search button in Help.

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Search the Help content on your computer

Office Online is a great resource, but sometimes you are not connected to the Internet and need offline Help. When you are offline, you can search your local files and see the search results that Help finds there. When you search offline Help, additional online content is not available.

  1. In the Help window, in the Search list Search list in Help, click an option under Content from this computer.
  2. Type keywords in the search criteria list, and then click Search Search button in Help.

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Restrict a search to a specific feature area

  1. In the Help window, in the Search list, click a feature area to which you want to restrict the search.
  2. Type keywords in the search criteria list, and then click Search.

    When you view the results of this search, you see that all of the results are Office Online topics that relate to the feature area you selected.

    Tip If you want to search by using the same keyword or keywords that you already recently used, you can click the arrow next to the Type words to search for list, and then click the search term that you want in the list.

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Search Microsoft Office Online

If you are connected to the Internet, you can search for up-to-date Help, templates, training, or additional online content on Microsoft Office Online.

  1. Do the following in these 2007 Microsoft Office system programs:
    Access, Excel, PowerPoint, or Word
    • Click the Microsoft Office Program Name Help button, where Program Name is the name of the program you are in, for example, Microsoft Office Word Help.

      Keyboard shortcut To open Help, press F1.

    InfoPath, OneNote, Outlook, Project, Publisher, SharePoint Designer, or Visio
    • On the Help menu, click Microsoft Office Program Name Help, where Program Name is the name of the program you are in, for example, Microsoft Office InfoPath Help.

      Keyboard shortcut To open Help, press F1.

  2. In the Help window, in the Search list, click an option under Content from Office Online.
  3. Type keywords in the search criteria list, and then click Search.

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Find the content you need in the Help window

The way that you navigate the Help window is much the same way that you navigate the Web in a Web browser, such as Windows Internet Explorer. However, the Help window has additional features that a Web browser lacks. This topic describes how you can use some of these features to get the Help you need to accomplish your tasks.

You can find Help for Microsoft Office programs in more than one place. Help is installed on your computer when you install an Office program, and you can get additional Help content from Microsoft Office Online. You can specify where you want to search for Help, and you can restrict the scope of your search to online or offline or to a specific category within a program.

If Connected to Office Online appears in the lower-right corner of the Help window, you are searching and getting Help from Office Online. If Offline appears in the lower-right corner, you are searching and getting Help from the files stored on your computer.

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Where can I find the Readme or Known issues list?

We author readme topics that define the known issues that exist in the various Microsoft Office products. These topics are available on the Microsoft Office Online Web site.

During the product setup process, a file called Readme is stored at C:\Program Files\Common Files\Microsoft Shared\Office12\<####> directory (using default location during Setup). This file contains a link to the specific online topic for you product.

If you want to see all of the available readme or known issue topics on the Microsoft Online Web site, do the following:
  1. Make sure that your computer is connected to the Internet.
  2. In the main window of your Microsoft Office program, open Help. Keyboard shortcut To open Help, press F1.
  3. To find the various Known Issues or ReadMe topics that are available, search for readme or known issues.

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Topics in "Getting help"

  1. Where can i find Readme or Known issues list
  2. Find the content you need in the help window
  3. Work with the help
  4. get targeted help on a program or feature
  5. Change the apprearance of a help topic
  6. Print a help topic
  7. get help from microsoft support services
  8. get help on developing solutions using visual basic for applications
  9. What happened to the office assistant?
  10. What happened to the type a question for help box?
  11. Why am i getting a message that says to troubleshoot my internet connection?

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Getting help

Subcategories of "Getting help" :

  • Using Microsoft Office Online
  • Installing
  • Using Microsoft Office
  • Using Microsoft Windows

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Recover from computer problems

2007 Microsoft Office system provides improved tools for recovering your work in the event of a problem in Office Word 2007.

Office Diagnostics

Microsoft Office Diagnostics is a series of diagnostic tests that can help you to discover why your computer is crashing. The diagnostic tests can solve some problems directly and may identify ways that you can solve other problems. Microsoft Office Diagnostics replaces the following Microsoft Office 2003 features: Detect and Repair and Microsoft Office Application Recovery.

Program recovery

Office Word 2007 has improved capabilities to help avoid losing work when the program closes abnormally. Whenever possible, Word tries to recover some aspects of the state of the program after it restarts.

For example, you are working on several files at the same time. Each file is open in a different window with specific data visible in each window. Word crashes. When you restart Word, it opens the files and restores the windows to the way they were before Word crashed.

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Go beyond documents

Now more than ever, when computers and files are interconnected, it pays to store documents in files that are slim, sturdy, and supportive of a wide variety of platforms. To meet this need, the Microsoft Office system achieves a new stage in its evolution of XML support. The new XML-based file format enables Office Word 2007 files to be smaller, more robust, and deeply integrated with information systems and external data sources.
Reduce file sizes and improve corruption recovery
The new Word XML format is a compressed, segmented file format that offers a dramatic reduction in file size and helps ensure that damaged or corrupted files can be easily recovered.


Connect your documents to business information
In your business, you create documents to communicate important business data. You can save time and reduce the risk of error by automating the process of this communication. Create dynamic smart documents that update themselves by using new document controls and data binding to connect to your back-end systems.
Manage document properties in the Document Information Panel
The Document Information Panel makes it easy to view and edit document properties while you work on your Word document. The Document Information Panel displays at the top of your document in Word. You can use the Document Information Panel to view and edit both standard Microsoft Office document properties and properties for files that are saved to a document management server. If you use the Document Information Panel to edit the document properties for a server document, the updated properties will be saved directly to the server.For example, you may have a server that keeps track of a document's editorial status. When you put the finishing touches on a document, you can open the Document Information Panel to change the document's editorial status from Draft to Final. When you save the document back on the server, the change in editorial status is updated on the server.If you store document templates in a library on a Microsoft Windows SharePoint Services 3.0 server, the library might include custom properties that store information about the templates. For example, your organization may require you to categorize documents in the library by filling in a Category property. Using the Document Information Panel, you can edit properties like this directly within the Word environment.

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Share documents confidently

When you send a draft of a document to your colleagues for their input, Office Word 2007 helps you efficiently collect and manage their revisions and comments. When you are ready to publish the document, Office Word 2007 helps you ensure that any unresolved revisions and comments aren't still lurking in the published document.

Quickly compare two versions of a document
Office Word 2007 makes it easy to find out what changes were made to a document. When you compare and combine documents, you can see both versions of the document — with the deleted, inserted, and moved text clearly marked in a third version of the document.

Find and remove hidden metadata and personal information in documents
Before you share your document with other people, you can use the Document Inspector to check the document for hidden metadata, personal information, or content that may be stored in the document. The Document Inspector can find and remove information like comments, versions, tracked changes, ink annotations, document properties, document management server information, hidden text, custom XML data, and information in headers and footers. The Document Inspector can help you ensure that the documents you share with other people do not contain any hidden personal information or any hidden content that your organization might not want distributed. Additionally, your organization can customize the Document Inspector to add checks for additional types of hidden content.

Add a digital signature or signature line to your documents
You can help provide assurance as to the authenticity, integrity, and origin of your document by adding a digital signature to the document. In Office Word 2007 you can either add an invisible digital signature to a document, or you can insert a Microsoft Office Signature Line to capture a visible representation of a signature along with a digital signature.

The ability to capture digital signatures by using signature lines in Office documents makes it possible for organizations to use paperless signing processes for documents like contracts or other agreements. Unlike signatures on paper, digital signatures provide a record of exactly what was signed and they allow the signature to be verified in the future.

Convert your Word documents to PDF or XPS
Office Word 2007 supports exporting your file to the following formats:
  • Portable Document Format (PDF) PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.
  • XML Paper Specification (XPS) XPS is an electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.
Instantly detect documents that contain embedded macros
Office Word 2007 uses a separate file format (.docm) for macro-enabled documents, so you can instantly tell whether a file is capable of running any embedded macros.

Prevent changes to a final version of a document
Before you share a final version of a document with other people, you can use the Mark As Final command to make the document read-only and communicate to other people that you are sharing a final version of the document. When a document is marked as final, typing, editing commands, and proofing marks are disabled, and people who view the document cannot inadvertently change the document. The Mark As Final command is not a security feature. Anyone can edit a document that is marked as final by turning off Mark As Final.

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Create professional-looking documents

Create professional-looking documents

Office Word 2007 provides editing and reviewing tools for creating polished documents more easily than ever before.

Spend more time writing, less time formatting

A new, results-oriented interface presents tools to you when you need them, in a clear and organized fashion:

  • Save time and get more out of the powerful Word capabilities by selecting from galleries of predefined styles, table formats, list formats, graphical effects, and more.
  • Word eliminates the guesswork when you apply formatting to your document. The galleries of formatting choices give you a live visual preview of the formatting in your document before you commit to making a change.
Add preformatted elements with just a few click

Office Word 2007 introduces building blocks for adding preformatted content to your documents:

  • When you are working on a document from a particular template type, such as a report, you can select from a gallery of preformatted cover pages, pull quotes, and headers and footers to make your document look more polished.
  • If you want to customize the preformatted content, or if your organization often uses the same piece of content, such as legal disclaimer text or customer contact information, you can create your own building blocks that you select from the gallery with a single click.
Communicate more effectively with high-impact graphics

New charting and diagramming features include three-dimensional shapes, transparency, drop shadows, and other effects.

Instantly apply a new look and feel to your documentsWhen your company updates its look, you can instantly follow suit in your documents. By using Quick Styles and Document Themes, you can quickly change the appearance of text, tables, and graphics throughout your document to match your preferred style or color scheme.Easily avoid spelling errorsThe following are some new features of the spelling checker:
  • The spelling checker has been made more consistent across the 2007 Microsoft Office system programs. Examples of this change include:
  • The 2007 Microsoft Office system spelling checker includes the post-reform French dictionary. In Microsoft Office 2003, this was an add-in that had to be separately installed. For more information, see Change the way spelling and grammar checking work.
  • An exclusion dictionary is automatically created for a language the first time that language is used. Exclusion dictionaries let you force the spelling checker flag words you want to avoid using. They are handy for avoiding words that are obscene or that don't match your style guide. For more information, see Use exclusion dictionaries to specify a preferred spelling for a word.
  • The spelling checker can find and flag some contextual spelling errors. Have you ever typed a mistake similar to the following? I will see you their. In Office Word 2007, you can enable the Use contextual spelling option to get help with finding and fixing this type of mistake. This option is available when checking the spelling of documents in English, German or Spanish. For more information, see Choose how spelling and grammar checking work.
  • You can disable spelling and grammar checking for a document or for all documents you create.

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What's new

What's new in Microsoft Office Word 2007

Microsoft Office Word 2007 helps you produce professional-looking documents by providing a comprehensive set of tools for creating and formatting your document in a new interface. Rich review, commenting, and comparison capabilities help you quickly gather and manage feedback from colleagues. Advanced data integration ensures that documents stay connected to important sources of business information.

What do you want to do?1. Create professional-looking documents
2. Share documents confidently
3. Go beyond documents
4. Recover from computer problems

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