E-Office

Check a workbook for compatibility with earlier versions of Excel

To ensure that a Microsoft Office Excel 2007 workbook does not have compatibility issues that cause a significant loss of functionality or a minor loss of fidelity in an earlier version of Excel, you can run the Compatibility Checker. The Compatibility Checker finds any potential compatibility issues and helps you create a report so that you can resolve them.
Important When you work on a workbook in Compatibility Mode, where the workbook is in Excel 97-2003 Binary file format (BIFF8) instead of the new Office Excel 2007 XML-based file format (.xlsx), the Compatibility Checker is automatically run when you save a workbook.
  • In Office Excel 2007, open the workbook that you want to check for compatibility. How to open a workbook
  • Click Microsoft Office Button , and then click Open.
  • Click Microsoft Office Button , click Prepare, and then click Run Compatibility Checker.
  • To check the workbook for compatibility every time that you save it, select the Check compatibility when saving this workbook check box.
  • To create a report in a separate worksheet of all the issues that are listed in the Summary box, click Copy to New Sheet.
  • Tip If available, you can click Fix to resolve simple issues. For more complex issues, click Help for more information.

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File formats that are not supported in Excel

If the file format that you want to use is not supported in Excel, you can try the following:
  1. Search the World Wide Web (WWW) for a company that makes file format converters for file formats that are not supported in Excel.
  2. Save to a file format that another program supports. For example, you may want to import your spreadsheet into another program that does not support the Excel file format. But the other program may be able to import another supported file format, such as an XML spreadsheet or a text file format. In this case, you can save your workbook to the XML spreadsheet format, and then from the other program, import the XML file.
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Clipboard formats

You can paste data from the Microsoft Office Clipboard into Excel by using the Paste or Paste Special command (Home tab, Clipboard group, Paste button) if the Office Clipboard data is in one of the following formats.

Picture (.wmf or .emf) : Pictures in Windows Metafile Format (WMF) or Windows Enhanced Metafile Format (EMF).
Note : If you copy a Windows metafile picture from another program, Excel pastes the picture as an enhanced metafile.

Bitmap (.bmp) : Pictures stored in Bitmap format (BMP).
Microsoft Excel file formats (.xls) : Binary file formats for Excel versions 5.0/95 (BIFF5), Excel 97-2003 (BIFF8), and Office Excel 2007 (BIFF12).
SYLK (.slk) : Symbolic Link Format.
DIF (.dif) Data Interchange Format.
Text (tab-delimited) (.txt) Tab-separated text format.
CSV (Comma-delimited) (.csv) Comma-separated values format.
Formatted text (Space-delimited) (.rtf): Rich Text Format (RTF). Only from Excel.
Embedded object (.gif, .jpg, .doc, .xls, or .bmp) : Microsoft Excel objects, objects from properly registered programs that support OLE (OLE: A program-integration technology that you can use to share information between programs. All Office programs support OLE, so you can share information through linked and embedded objects.) 2.0 (OwnerLink (OwnerLink: An OLE data format that describes an embedded object, identifying the class, document name, and name of an object. Each of these data items is a null-terminated string.)), and Picture or another presentation format.
Linked object (.gif, .jpg, .doc, .xls, or .bmp) : OwnerLink, ObjectLink (ObjectLink: An OLE data format that describes a linked object, identifying the class, document name, and name of an object. Each of these data items is a null-terminated string.), Link, Picture, or other format.
Office drawing object (.emf) : Office drawing object format or Picture (Windows enhanced metafile format, EMF).
Text (.txt) : Display Text, OEM Text.
HTML (.htm) : Hypertext Markup Language.

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