E-Office

Share documents confidently

When you send a draft of a document to your colleagues for their input, Office Word 2007 helps you efficiently collect and manage their revisions and comments. When you are ready to publish the document, Office Word 2007 helps you ensure that any unresolved revisions and comments aren't still lurking in the published document.

Quickly compare two versions of a document
Office Word 2007 makes it easy to find out what changes were made to a document. When you compare and combine documents, you can see both versions of the document — with the deleted, inserted, and moved text clearly marked in a third version of the document.

Find and remove hidden metadata and personal information in documents
Before you share your document with other people, you can use the Document Inspector to check the document for hidden metadata, personal information, or content that may be stored in the document. The Document Inspector can find and remove information like comments, versions, tracked changes, ink annotations, document properties, document management server information, hidden text, custom XML data, and information in headers and footers. The Document Inspector can help you ensure that the documents you share with other people do not contain any hidden personal information or any hidden content that your organization might not want distributed. Additionally, your organization can customize the Document Inspector to add checks for additional types of hidden content.

Add a digital signature or signature line to your documents
You can help provide assurance as to the authenticity, integrity, and origin of your document by adding a digital signature to the document. In Office Word 2007 you can either add an invisible digital signature to a document, or you can insert a Microsoft Office Signature Line to capture a visible representation of a signature along with a digital signature.

The ability to capture digital signatures by using signature lines in Office documents makes it possible for organizations to use paperless signing processes for documents like contracts or other agreements. Unlike signatures on paper, digital signatures provide a record of exactly what was signed and they allow the signature to be verified in the future.

Convert your Word documents to PDF or XPS
Office Word 2007 supports exporting your file to the following formats:
  • Portable Document Format (PDF) PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.
  • XML Paper Specification (XPS) XPS is an electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.
Instantly detect documents that contain embedded macros
Office Word 2007 uses a separate file format (.docm) for macro-enabled documents, so you can instantly tell whether a file is capable of running any embedded macros.

Prevent changes to a final version of a document
Before you share a final version of a document with other people, you can use the Mark As Final command to make the document read-only and communicate to other people that you are sharing a final version of the document. When a document is marked as final, typing, editing commands, and proofing marks are disabled, and people who view the document cannot inadvertently change the document. The Mark As Final command is not a security feature. Anyone can edit a document that is marked as final by turning off Mark As Final.



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